Info Regarding School Closing Due to Inclement Weather:

AE Families,

Now that winter weather has found us, please take the time to read the following letter provided by the transportation department regarding school closures due to inclement weather.  Please know that in addition to closures/delays being reported to the media,  the district will be using the all-call phone  system to notify you of school status.  Additionally, I will be posting information to our school blog site.

If you have any questions regarding the procedures communicated through this letter, feel free to contact transportation at 752-4020.   Thanks,  Mrs. Walker

To:                     Parents and Students  Being provided Transportation by WC

Subject:            School Closing Due to Inclement Weather

Winters in Cincinnati are typically unpredictable.  Many questions are raised regarding the policy and procedures followed for school closing and delays.

When there is a possibility of snow, sleet, etc. we take the following steps to monitor the situation.  Travel conditions are checked in the district starting at 4:00 AM.  In order to allow sufficient time for the media to broadcast our messages, we must reach a decision and notify them by 5:30 A.M.  This usually ensures the message being broadcasted by 6:15 A.M.  Factors considered include the current road conditions (particularly hills, intersections, and turnarounds), the progress which the street maintenance crews are making with salting and plowing, and the weather forecasts and reports from state, county and township road crews.

The West Clermont Local School District approved a Limited Bus Service plan to certain areas of the school district when bus turnarounds and intersections are snow covered.  (This plan may be used the second or third day following a heavy storm and allow us to have the entire district open for school.)

We sometimes utilize a one or two-hour delay because this allows additional time for road crews to complete their work.  If you hear a one or two-hour delay, you should continue to monitor your radio since changing conditions could warrant closing later.  We call a centralized media reporting service, which prepares the listing of school delays and closings for most of the local radio and television stations.  The following stations are included in this service:

RADIO:  91.7 FM, 92.5 FM, 94.9 FM, 95.5 FM, 98.5 FM. 100.9 FM, 101.9 FM, 103.5 FM, 106.5 FM, 107.1 FM, 93.3 FM, 105.1 FM, 102.7 FM, 94.1 FM, 1560 AM, 550 AM, 700 AM, 1530 AM

TELEVISION:  Channel 9, Channel 5, Channel 12, Channel 19, Channel 64

The media will announce one of the following:

One-Hour Delay in School Starting Time: Busses will run regular routes one hour later (public and nonpublic).

Two-Hour Delay in School Starting Time:  Busses will run regular routes two hours later (public and nonpublic).

Schools Closed:  No transportation service provided (public and nonpublic).

Limited Bus Service:  A plan that will only be used the second or third day after a heavy snow when turnarounds are not clear.  Limited bus service will only be used in extreme conditions.  It required some students to ride an alternate bus stop.

Early Dismissals:  Mid-day inclement weather can create different problems; however, we seldom use early dismissals.  We are reluctant to do that for several reasons.

  1. The bus fleet starts its sequence of afternoon runs at 2:00 PM.  In order to dismiss one hour early, we must decide no later than 11:45 AM to implement the early dismissal properly.
  2. If we dismiss early, there is the possibility of children being dropped off at home with no one there to let them in.

If conditions in the afternoon are such that parents wish to go to school and pick up their children safely, they may do so.  The principal will release the children to parents, and the absence will be excused.

We advise our drivers to be cautious and to take their time in inclement weather, so it is not unusual for busses to run late.  If drivers are unable to travel to a particular road safely, they are instructed to return with the affected students and parents are notified so that other transportation arrangements can be made.  However, this seldom occurs.

All of our busses are equipped with direct radio communication to the transportation office.  This enables us to monitor the status of the fleet, as well as the road conditions throughout the district.  Parents and students are encouraged to listen to the radio or to watch television for announcements concerning changes in our school times or bus schedules.  Please do not call the transportation office or the school for this information.  Please be assured that we shall continue to exercise every effort to transport our children safely.  If you ask an individual wish to exercise parental decisions different from ours, we will work with you to facilitate those decisions.

Sincerely,

Sharon Stark

Operations Manager

Department of Transportation

West Clermont Local School District

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